Suggestions & Complaints
We aim to provide a high level of service and care to all our patients. We will always be prepared to listen if there are ways in which you feel we can improve our service.
For any comments both positive and negative please contact the Practice Manager Rebecca Wood using the contact form below or via post at the practice or by phone 020 7354 1972
We promise to make sure your comments and complaints remain confidential if you wish and we will make sure that we investigate each point fairly. We will also let you know how we will prevent these problems happening again and will be transparent about any system failures.
Making a Complaint
If you have any complaints or concerns about the service you have received from the doctors or staff working for this practice please let us know either verbally to the Assistant Practice Manager or if you feel it needs to be in writing please address it to the Assistant Practice Manager.
We hope that most problems can be sorted out quickly often at the time they arise however if we receive a complaint a member of senior staff usually the Assistant Practice Manager or Practice Manager will conduct an investigation and collate evidence regarding the points made in your complaint. She will interview staff and if necessary contact the complainant directly. The investigation will be conducted in a fair and transparent manner and you can be assured this will have no negative bearing on the care you receive from the practice.
If you wish your details to be kept anonymous from other members of staff please speak to the Assistant Practice Manager who can arrange this.
Complaints must be received within 12 months of the incident which caused the problem or within 12 months from the date which the event that is the subject of the complaint came to light to ensure we can investigate thoroughly and ensure we get all the facts.
Please address your complaint to Alex Garland, Assistant Practice Manager. You can make your complaint in person or in writing.
What Happens Next
Your complaint will be acknowledged within 3 working days.
We will look into your complaint to find out:
- What went wrong.
- Make it possible for you to discuss the problem with those concerned, if you would like this.
- Make sure you receive an apology, where appropriate
- Identify what we can do to ensure that the problem does not happen again.
- At the end of the investigation your complaint will be discussed with you in person or in writing. A full reply will be sent as soon as possible that will include any improvements we have made to the service following your complaint. This will depend on the complexity of the complaint and whether other agencies are involved. You will be kept up to date regarding the progress.
- If you are still not happy you can contact the practice and another member of Senior staff will review the complaint to see if there is anything we have missed.
Help With Making Your Complaint
If you need assistance in making your complaint you can contact;
The NHS Complaints Advocacy Service at:
email@example.com or telephone 0300 330 5454, Fax 0330 088 3762, Text phone 0786 002 2939
If you feel you cannot contact the practice directly
You can send details of your complaint to NHS England
PO Box 16738
Tel 0300 311 22 33
If you are still not satisfied
If you are still not satisfied with the handling or response to your complaint you have the right to ask the Health Service Ombudsman to investigate the complaint on your behalf. Please see the details below from their website:
Contact details for the Parliamentary and Health Service Ombudsman
If you need to make a complaint about a UK government department, or one of its agencies or the NHS in England
Tel: 0345 015 4033
Problems with your hearing or speech?
You can contact us from a textphone (minicom) on 0300 061 4298. (Calls to these numbers cost the same as a call to a UK landline.) You can also call us on Text Relay.
If you have any special requirements for us to communicate with you, please let us know and we will make adjustments if we can. For example, we can use simple language or communicate using a signed video.
The Helpline is open 8:30am to 5:30pm, Monday to Friday.
Help in other languages
We strive to make our service as accessible as possible to everyone. If English is not your first language and you would prefer to speak to us in your own language, please let us know. We can get an interpreter on the telephone almost instantly. Just get in touch with us and tell us which language you speak.
Request a call back
If you would like us to call you back, please text 'call back' with your name and your mobile number to 07624 813 005. The text will be charged at your standard text rate. Standard text rates are set by your mobile network operator and charges may vary. Please check with your operator if you are unsure of the cost of this text. We will acknowledge your text at no cost to you and call you back within one working day during our office hours, again at no cost to you.
We'll keep in touch with you in whichever way works best for you. However, we do need to make you aware that with email there is always a small risk of messages being intercepted. If email is your preferred way for us to contact you, please let us know. As a precaution, and for added peace of mind, we will password protect any sensitive documents we send you.
0300 061 4000
If you wish to make a Freedom of Information request please email firstname.lastname@example.org
All email communications with PHSO pass through the Government Secure Intranet (GSI), and may be automatically logged, monitored and/or recorded for legal purposes.
Write to us
The Parliamentary and Health Service Ombudsman
Complaining on behalf of someone else
Please note that we observe the rules of medical confidentiality. If you are complaining on behalf of someone else, we must know that you have his or her permission to do so. A letter signed by the person concerned will be needed.
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